Home / Business / Multi-Month Rentals / Terms and Conditions

D4B Multi-Month Rental Program

Terms & Conditions

Dollar will provide the monthly rate of 3.7 times the weekly corporate rate with the stipulations outlined below when the vehicle is returned to the original renting location:

  • Monthly rates include 4,200 miles per month. An additional mileage fee of $.25/mile will be charged for all miles in excess of the 4,200 included. Monthly rates apply to all Continental USA locations.
  • Multi-month rentals are not available for more than eleven month rental periods of 30 days each. Vehicles must be returned to the renting location no later than the final day of the 11th monthly rental period. Multi-month rentals cannot be extended for any reason beyond the 11th monthly rental period. Company does have the right to exit the rental agreement by returning the rental vehicle at any time during the multi-month period.
  • All rental extensions to an existing multi-month rental in progress will require a new reservation to be booked. The rate will be based on the new rental parameters and may change. Renter will be required to bring back the vehicle to begin the new reservation and sign a new multi-month rental agreement addendum if applicable.
  • Company is financially responsible for entire rental period reserved and will notify Dollar immediately should employee in a multi-month rental be terminated. Company is responsible for vehicle return.
  • It is not necessary to return to the rental location every 30 days during a multi-month rental period. However, if a vehicle is due for preventive maintenance, renter should go to nearest Dollar Rent A Car location for vehicle exchange or have the preventive maintenance done and the cost will be refunded upon return (must keep receipt-PM cost should not exceed $50).
  • Reservations for Multi-month rentals must be booked by Dollar.com, Travel Manager or by calling 877-259-3824. Reservations must be made by authorized company representative on file.
  • Upon initially opening a rental agreement for a Multi-month rental, renter shall sign rental agreement and multi-month rental agreement addendum which agrees to “signature on file” authorization of subsequent monthly rental agreements during the period of the multi-month rental. Rental agreements shall be closed out each 28 days during the term of the multi-month rental.
  • Renters shall receive a copy of each month’s closed rental agreement and new monthly rental agreement via fax to local contact number provided (or mailed if desired).
  • Companies paying via Dollar’s Authorized Billing Program whose employees purchase optional products at the time of rental will be held responsible for the monthly charges of these optional products.
  • Limited black out dates at some locations may apply during peak demand periods.
  • Rates apply to all U.S. locations. (Limited U.S. seasonal locations may substitute 10% discount.)
  • Corporate rates do not include commissions, taxes, refueling, other optional items or applicable fees, including, but not limited to, airport access fees, airport concession fees, vehicle license fees, consolidated facility fees or charges, or transportation charges.
  • Terms and conditions of Dollar Rental Agreement apply at time of rental unless otherwise stated herein.
  • Terms of agreement only valid on corporate program car types and all benefits void if rental agreement is violated.
Sign up for Dollar E-mail Specials